ARTICLE
V
Annual
Meeting
Section
1: Regular annual meeting. Shall be set by the Board of Directors who shall also
set the time and place.
Section
2: Special meetings. Special meetings may be called by the Chair of
special committees or board directors when needed to complete projects.
-
Standing
committees as follows: Youth Instructor and Animal Training, Humane
Education, and Finance. Standing committee Chairs will need to be on the
Board of Directors or have a Board member assigned to represent their
committee during regular board meetings.
Section
3: Meeting notice. Notice of each annual meeting shall be given to each voting
member, by mail or e-mail not less than 10 days before the meeting.
ARTICLE
VI
Board
of Directors
Section
1: Board Role Size. The Board will receive no compensation other than reasonable
expenses. The Board is responsible for overall policy and will consist of up to
9 members. The Board will work with the fundraising committee. The Board will
oversee day to day operations of the special committee chairs and be responsible
for professional function of the group.
Section
3: Board Elections. Election of new directors or election of current directors
to a second term will occur as the first item of business at the annual meeting
of the corporation. Directors will be elected by a majority vote of the current
directors.
Section
4: Terms. All Board members shall serve two-year terms, but are eligible for re-
election.
Section
5: Quorum. A quorum shall consist of a majority of the current Board of
Directors before business can be transacted or motions made or passed.
Section
6: Notice. Each Board member must receive notice two weeks in advance, of an
official Board meeting
Section
7: Officers and Duties. There shall be four officers of the Board consisting of
a President, Vice President, Secretary and Treasurer. Their duties are as
follows:
The
President shall convene regularly scheduled Board meetings, preside or arrange
for other members of the executive committee to preside at each meeting in the
following order: Vice-Pres, Secretary, or Treasurer. The President will approve
all expenses and will be authorized to sign as a sole signature on bank accounts
which reflect receipts/disbursements of the organization. S/he shall deliver
message to the members at each Annual Meeting.
The
Vice-President will chair committees on special subjects as designated by the
board. The Vice-President shall perform all the duties of the President in the
event of temporary absence or temporary inability of the President to act. The
Vice-President will be authorized to sign on bank accounts which reflect
receipts/disbursements of the organization and be advised of all disbursements
of the organization.
The
Secretary shall be responsible for keeping records of Board actions, including
overseeing the taking of minutes at all board meetings, sending out meeting
announcements, distributing copies of minutes and the agenda to each Board
member, and assuring that corporate records are maintained.
The
Treasurer shall make a budget report at each Board meeting. Treasurer shall
chair the finance committee, assist in the preparation of the budget, help
develop fundraising plans, and make financial information available to Board
members and the public. The Treasurer will present all bills to the Board
members and be authorized to sign as a sole signature on bank accounts, which
reflect receipts/disbursements of the organization.
Section
8: Vacancies. When a vacancy on the Board exists, nominations for new members
will be accepted from current Board members by the Secretary one week in advance
of a Board meeting. These nominations shall be sent out to Board members with
the regular meeting announcements and agenda, to be voted on at said meeting.
These vacancies will be filled only to the end of the original Board member’s
term.
Section
9: Resignation,
Termination and Absences. Resignation from the Board must be in writing and
received by the Secretary. A Board member shall be removed from the Board if
s/he has three un-excused absences from Board meetings in one (1) year. A Board
member may be removed for other reasons by a majority vote of the remaining
directors.
Section
10: S
ARTICLE
VII
Committees
Section
1: Three committees have been created and agreed upon by the current founders of
Creatures and Kids, Inc. Finance Committee, Youth Instructor & Animal
Training and Humane Education. The Board has the right to create other
committees as needed. The Board may re-structure current committees as
needed.
Finance
Committee: The
Treasurer is chair of the Finance Committee, which includes three other Board
members. The Finance Committee is responsible for developing and reviewing
fiscal procedures, a fundraising plan, and annual budget with staff and other
Board members. The Board must approve the budget, and all expenditures must be
within the budget. Any major change in the budget must be approved by the Board
or the Executive Committee. Annual reports are required to be submitted to
the Board showing income, expenditures and pending income. The financial records
of the organization are public information and shall be made available to the
membership, Board members and the public.
Youth
Instructor and Animal Training: The Chair of Youth and Animal Training
will be responsible for coordinating the juvenile offenders training program.
The program requires establishing and maintaining a relationship with the
Juvenile Bureau, Office of Juvenile Affairs, Probation Officers, parents and
youth, and other referral sources interested in the program. Dogs from
local shelters and rescues will be available for the youth to work with and
relationships will be established and maintained with these agencies. The
Animal Coordinator will oversee the training of the youth as well as the care
and training of the dogs. As training is completed the youth will be able
to assist in placing the dog in a permanent home.
Humane
Education: The Chair of Humane Education / Animal interaction
will be responsible for coordinating outreach programs to schools and the
community. Programs will include prevention of abuse to humans and
animals, bite prevention and animal behavior, and responsible pet ownership.
ARTICLE
VIII
Professional
Staff
The
Board of Directors shall be empowered to employ professional staff as needed to
carry out the programs for Creatures and Kids, Inc.
ARTICLE
IX
Amendments
Section
1: These By-laws may be amended when necessary by a majority of the Board of
Directors. Proposed amendments must be submitted to the Secretary to be sent out
with regular Board announcements.
These
By-laws were approved at a meeting of the Board of Directors of Creatures and
Kids, Inc. on
May 9, 2002
Corrected:
Article
VII,
Section 1- strike Four and replace with Three Sept 2, 2002. This was only
verbiage
correction. The committees
already exist as three.
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